2. Use and storage of your personal data
3. Access to your personal data
4. Users aged 16 years and under
7. Data Protection Act Notification
- The following statement explains our policy regarding the personal data we may collect about you.
- This policy covers The Publisher’s use of personal data that The Publisher collects when you use drakefell.org.
- You can access our web site and browse our web pages without providing any personal data.
- You are under no obligation to provide any personal data in order to continue to access and browse the information on drakefell.org. We simply may not be able to offer some additional services to you if you do not provide some basic details.
- We do not automatically log personal data nor do we link information automatically logged by other means with personal data about specific individuals
- We may collect the personal data that you volunteer while using our websites or services, therefore from time to time, you may be asked to submit personal data about yourself (e.g. name and email address) in order to become and remain a member of drakefell.org and receive or use services on our website. Such services may include emails, newsletters, live chats and message boards.
- By entering your details in the fields requested or submitting them by electronic mail, you enable The Publisher to provide you with membership of drakefell.org and for The Publisher and its service providers to provide you with the services you select. Whenever you provide such personal data, we will treat that information in accordance with this policy. When using your personal data the The Publisher will act in accordance with current legislation such as the Data Protection Act, 2018 and aim to meet current Internet best practice.
- We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.
- When you supply any personal data to drakefell.org we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it (see the notices on particular web pages that let you know why we are requesting the information) and tell you if we want to pass the information on to anyone else.
- In general, any information you provide to The Publisher will only be used by The Publisher and by his agents and service providers for membership or another stated purpose. Your information will be disclosed where we are obliged or permitted by law. Also, if you post or send offensive, inappropriate or objectionable content anywhere on or to drakefell.org or otherwise engage in any disruptive behaviour on drakefell .org, the The Publisher can use whatever information that is available to it about you to stop such behaviour. This may involve informing relevant third parties such as your employer, school e-mail/Internet provider and law enforcement agencies about the content and your behaviour.
- We will hold your personal data on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met, or, in the case of drakefell.org membership when you tell us you no longer wish to continue your registration as a drakefell.org member. For safety reasons, however, the The Publisher may store messaging transcript data (including message content, member names, times and dates) arising from the use of drakefell.org for a period of six months. Where personal data is held for people who are not yet registered, but have taken part in other drakefell.org services (e.g. surveys), that information will be held as long as is necessary to ensure that the service is run smoothly. We will ensure that all personal data supplied is held securely, in accordance with the Data Protection Act 2018.
- If you are notified on a drakefell.org site that your information may be used to allow the The Publisher or other persons to contact you for “service administration purposes”, this means that the The Publisher or other persons may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We will not contact you for promotional purposes, such as notifying you of improvements to the service or new services on drakefell.org unless you specifically agree to be contacted for such purposes at the time you submit your information on the site, or at a later time if you sign up specifically to receive such promotional information.
- If you are notified on a drakefell.org site that your information may be used to allow the The Publisher to contact you for “membership purposes”, this means that in addition to contacting you for service administration purposes, The Publisher may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to contact you for promotional purposes, such as notifying you of improvements to the service or new services on drakefell.org and in relation to the groups and communities represented on this site.
- We will not contact you in relation to third party services and groups or services and groups not represented on this site unless unless you specifically agree to be contacted for such purposes at the time you submit your information on the site, or at a later time if you sign up specifically to receive such promotional information.
- We will not pass on your personal data to any third parties unless you specifically agree to such transfers or agree to be contacted for such purposes at the time you submit your information on the site, or at a later time if you sign up specifically to receive such promotional information.
- Cancellation of membership, for which there is no fee, will mean that the The Publisher will remove all records of your personal data unless obliged to retain them for statutory reasons.
- You have the right to request a readable copy of the personal data The Publisher holds about you and to have any inaccuracies corrected.
- The Publisher reserves the right, at his sole discretion, to charge a reasonable fee for requests that are either excessive or vexatious.
- Please address requests to the Data Protection Officer – email: firstname.lastname@example.org.
- The Publisher will endeavour to provide a copy of your personal data within one month or as required by law..
- The Freedom of Information Act, 2000 does not apply to drakefell.org and requests made purporting to be made under that Act will not be responded to.
- We do not knowingly collect personal data from children.
- We make reasonable efforts to ensure that a parent has authorised the collection of the child’s personal data and use of the child’s personal data for the disclosure to third parties.
- We give parents the option to consent to the collection and use of the child’s personal data for our internal use and use of the child’s personal data for the disclosure to third parties.
- So, if you are aged 16 or under, please get your parent/guardian’s permission beforehand whenever you provide personal data to the The Publisher’s website. Users without this consent are not allowed to provide us with personal data.
- Information supplied by cookies can help us to provide you with a better online user experience and assist us to analyse the profile of our visitors. For example: if on a previous visit you went to our local history pages, we might find this out from your cookie and highlight local history information on your subsequent visits.
- A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website’s computer and stored on your computer’s hard drive. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.
- Many sites do this whenever a user visits their website in order to track online traffic flows. We do not.
- Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user user and accordingly you may not be able to take full advantage of all of the drakefell.org features. Each browser is different, so check the “Help” menu of your browser to learn how to change your cookie preferences.
- For further information on cookies please visit www.aboutcookies.org.
- Google’s use of the DART cookie enables it and its partners to serve advertisements to you based on your visit/s to this site and/or other sites on the Internet.
- This system is not initiated or controlled by drakefell.org or The Proprietor. Whilst the above guidance is to the best of The Proprietor’s knowledge correct, it is provided without predjudice and without warranty as to its accuracy.
- The Publisher and drakefell.org do not currently serve commercial advertisements on the website.
Acting on advice and guidance published by the Information Commissioner and the results of a self assessment, The Publisher has not lodged a Data Protection Act, 2018 notification for drakefell.org on the grounds that it is exempt because
- drakefell.org is a ‘not for profit’ organisation
- It is only processing personal data for the purposes of:
- establishing or maintaining membership;
- supporting a not-for-profit body or association; or
- providing or administering activities for either the members or those who have regular contact with it.
Further information is available at the Information Commissioner’s web site – www.ico.gov.uk
Last updated: 26 Jan 2021